Built for Churches · Native Planning Center Integration

Turn First-Time Guests Into Church Family

FoxFlow follows up with every guest in minutes, keeps your communications personal instead of generic, and syncs every contact straight into Planning Center — matched, never duplicated.

⚡ Follow-up sent in minutes, not days 🔄 Auto-synced to Planning Center
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See It In Action

From First-Time Guest to Connected — Automatically

Watch a real flow at work. FoxFlow texts the guest, gets a reply, and helps your team get them connected — while you're focused on Sunday.

New Guest
Just captured
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Welcome Sent
Text delivered
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Replied
Guest engaged
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Connected
Synced to PCO
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Auto-sent in minutes 70% guest reply rate Zero duplicates in Planning Center
The Assimilation Gap

Are Guests Slipping Out the Back Door?

Most churches lose the majority of first-time guests before they ever come back. It's rarely a hospitality problem — it's a follow-up problem.

Follow-Up Takes Too Long

Connect cards pile up until Tuesday's volunteer meeting. By the time someone reaches out, the guest has already decided not to come back.

Scattered Communication Tools

A spreadsheet for guests, a group text app for the team, a separate tool for email — nothing talks to each other, and things fall through the cracks.

Guests Never Get Assimilated

Without a clear next step — a small group, a serving team, a class — a guest visits once, feels welcomed, and quietly disappears.

Here's the fix: FoxFlow turns every guest card into an automatic, personal follow-up — and a clean record in Planning Center.

One Flow, Start to Finish

From Ad Click to Church Family

One person. One continuous conversation. FoxFlow carries a guest all the way from a Facebook or Instagram ad through their first visit, their first follow-up, and every step toward membership — no handoffs, nothing re-typed.

Facebook
Instagram
Website
First Visit
Follow-Up ↻ Often brings them back for another visit
Next-Steps Class
1
Facebook & Instagram Ads

Capture the Click

Someone taps your Meta lead ad or invite campaign. Their info lands in FoxFlow the same second — no export, no cold spreadsheet, no delay.

Lead captured · Instagram Ad
2
Plan Your Visit

Build Confidence Before Sunday

An automated sequence answers what every first-timer wonders — service times, what to expect, kids check-in, where to park — so walking in feels easy.

Hi Jordan! So glad you're planning to join us Sunday 🙌 We start at 9:30 & 11:00 — want help finding kids check-in?
3
Post-Attendance Follow-Up

Reach Out While It's Fresh

The moment check-in confirms they showed up, a warm, personal-feeling thank-you goes out within minutes — while the visit is still on their mind.

So great meeting you Sunday, Jordan! Anything our team can help with this week?
Loved it! How do I get plugged into a group?
4
Membership & Assimilation

Guide Them Into Family

After signing up for a class or membership, assimilation pathways invite them into a small group, a serving team, or next steps — every milestone tagged and synced to Planning Center.

Welcome to the family, Jordan! 🎉 Ready to find a small group near you?
Tag: New Member → synced to PCO

Every message. Every reply. One flow — automatically synced to Planning Center along the way.

Native Integration

Every New Contact, Synced to Planning Center

Send leads that become contacts straight into your PCO People database — matched against existing people so you never create duplicates.

Matched before created
Contacts are matched to existing PCO people by email, then phone — so the same person never becomes two records.
PCO data is never overwritten
Matched people are only enriched — a missing email or phone gets filled in, but nothing your team already entered is ever touched.
Tags travel with the person
FoxFlow tags sync to a "FoxFlow Tags" custom field, so you can build PCO lists and workflows right on top of them.
Ambiguous matches never guess
If FoxFlow finds more than one possible match, it's flagged for your review — never auto-duplicated into your database.
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Connect Planning Center
Integration · PCO People
Not Connected

Send leads that become contacts straight into your PCO People database — matched against existing people so you never create duplicates.

How Syncing Works

  • Contacts are matched to existing PCO people by email, then phone — no duplicates
  • Matched people are only enriched (missing email/phone) — PCO data is never overwritten
  • New people are created in PCO only when there's no match
  • FoxFlow tags sync to a "FoxFlow Tags" custom field (usable in PCO lists)
  • Ambiguous matches are flagged for your review — never auto-duplicated
Built For Guest Follow-Up

Follow Up. Communicate. Assimilate.

Everything your guest services and assimilation team needs — in one simple system, not five disconnected tools.

Automated Guest Follow-Up

Every connect card, form, and QR scan triggers a warm, personal-feeling text within minutes — not whenever a volunteer gets to it.

Communications, All in One Place

Text and email from a single flow — announcements, next-step invites, and check-ins — instead of juggling a group text app and a separate email tool.

Built-In Assimilation Paths

Automated sequences invite guests toward small groups, serving teams, and new-members classes — the real next step to becoming part of the family.

5 Steps From Guest to Family

How FoxFlow Works for Churches

  1. 01
    Capture
    Connect cards, website forms, QR codes, and text-to-church all land in FoxFlow the instant they're submitted.
  2. 02
    Route
    New guests are automatically routed to your follow-up flow — no manual sorting required.
  3. 03
    Welcome
    A personal-feeling text goes out within minutes of a guest walking out the door.
  4. 04
    Assimilate
    Automated sequences invite guests toward small groups, serving teams, and next-step classes.
  5. 05
    Sync
    Every contact matches or creates the right person in Planning Center — enriched, never duplicated.
What Churches See

More Guests Come Back.

Real results from churches that stopped losing guests in a spreadsheet.

0%
Average Reply Rate From First-Time Guests
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More Guests Return for a Second Visit
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Duplicate-Free Sync to Planning Center

FoxFlow changed how we handle first-time guests. Every name and number gets a personal text within minutes — and it lands right in Planning Center without me lifting a finger.

Assimilation Pastor
Guest follow-up in minutes, not days

We used to lose visitors in a spreadsheet. Now our follow-up team gets replies back the same day, and our Planning Center database stays clean.

Guest Services Director
No more spreadsheet follow-up

The Planning Center sync alone was worth it. No more manually re-entering visitor info or worrying about duplicate profiles.

Church Administrator
Zero duplicate profiles in PCO
Built For Outcomes

Benefits That Actually Move People Forward

Not just features — a clear path from first visit to committed member.

Never Lose a Guest Card Again

Every connect card and form submission becomes a follow-up the moment it's captured — nothing sits in a drawer.

Personal Follow-Up, Not Robotic Texts

Messages read like they came from a real person on your team — because they can, with automation doing the heavy lifting.

Communications That Keep People Engaged

Text and email from one flow — no more piecing together a group text app, a spreadsheet, and a separate email tool.

Clean Data in Planning Center, Automatically

Matched, enriched, and never duplicated — your PCO People database stays trustworthy without extra data entry.

Pricing

One plan.Everything included.

The full platform, plus the Planning Center integration. One price. Nothing held back.

Try it first.

Create a free account. See the platform in action. Go Pro when you're ready.

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Your Next Guest Is Coming Sunday

Don't Let Them Slip Away.

Join churches that stopped losing first-time guests in a spreadsheet. FoxFlow's automated follow-up works while your team is focused on people — and every contact lands clean in Planning Center.

Book a Demo See the Planning Center Sync

✓ Personalized walkthrough  ·  ✓ No commitment  ·  ✓ Built for church teams