Built for Schools · Blackbaud SKY API Integration

Turn Admissions Inquiries Into Enrolled Families

FoxFlow follows up with every admissions inquiry in minutes, keeps tour and application communications personal instead of generic, and connects every family record straight into Blackbaud — matched, never duplicated.

⚡ Follow-up sent in minutes, not days 🔄 Synced to Blackbaud, never duplicated
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See It In Action

From First Inquiry to Enrolled — Automatically

Watch a real flow at work. FoxFlow texts the family, gets a reply, and helps your admissions team move them toward enrollment — while you're focused on the school day.

New Inquiry
Just captured
0
Follow-Up Sent
Text delivered
0
Replied
Family engaged
0
Enrolled
Synced to Blackbaud
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Auto-sent in minutes 70% family reply rate Zero duplicates in Blackbaud
The Enrollment Gap

Are Inquiries Slipping Through the Cracks?

Most schools lose the majority of admissions inquiries before a family ever schedules a tour. It's rarely an interest problem — it's a follow-up problem.

Follow-Up Takes Too Long

Inquiry forms pile up until admissions gets to them Monday morning. By the time someone reaches out, the family has already toured somewhere else.

Scattered Admissions Tools

A spreadsheet for inquiries, a personal phone for texting, a separate tool for email — nothing talks to each other, and follow-ups fall through the cracks.

Families Never Reach Enrollment Day

Without a clear next step — a tour, a shadow day, an application deadline reminder — a family inquires once, goes quiet, and enrolls somewhere else.

Here's the fix: FoxFlow turns every inquiry into an automatic, personal follow-up — and a clean record in Blackbaud.

One Flow, Start to Finish

From Ad Click to Enrolled Family

One family. One continuous conversation. FoxFlow carries a prospective family all the way from a Facebook or Instagram ad through their first tour, their follow-up, and every step toward enrollment — no handoffs, nothing re-typed.

Facebook
Instagram
Website
Campus Tour
Follow-Up ↻ Often brings them back for another tour
Enrolled
1
Facebook & Instagram Ads

Capture the Click

Someone taps your Meta lead ad or admissions campaign. Their info lands in FoxFlow the same second — no export, no cold spreadsheet, no delay.

Lead captured · Instagram Ad
2
Plan Your Tour

Build Confidence Before the Tour

An automated sequence answers what every family wonders — tuition, schedule, what to expect, campus parking — so scheduling a visit feels easy.

Hi Jordan! So glad you're planning to tour with us Thursday 🙌 We start at 9:30 — want help finding visitor parking?
3
Post-Tour Follow-Up

Reach Out While It's Fresh

The moment a tour is logged, a warm, personal-feeling thank-you goes out within minutes — while the visit is still on the family's mind.

So great touring with you Thursday, Jordan! Anything our admissions team can help with?
Loved it! How do we start the application?
4
Application & Enrollment

Guide Them to Enrolled

After starting an application, nurture sequences guide families through document deadlines and enrollment steps — every milestone tagged and synced to Blackbaud.

Welcome to the family, Jordan! 🎉 Ready to complete your enrollment packet?
Tag: Enrolled → synced to Blackbaud

Every message. Every reply. One flow — automatically synced to Blackbaud along the way.

Built for Blackbaud Schools

Every Enrolled Family, Synced to Blackbaud

FoxFlow captures and works every admissions inquiry, then connects to Blackbaud so your constituent data stays accurate — matched against existing records so you never create duplicates.

Matched before created
Every family is matched to existing Blackbaud constituents by email, then phone, via the SKY API — so the same person never becomes two records.
Blackbaud data is never overwritten
Matched constituents are only enriched — a missing email or phone gets filled in, but nothing your admissions office already entered is ever touched.
Inquiry details travel with the family
Grade applying for, student name, and source tags flow into Blackbaud custom fields — ready for your enrollment reporting.
Ambiguous matches never guess
If FoxFlow finds more than one possible match, it's flagged for your review — never auto-duplicated into your database.
Book a Demo See the Setup Guide
Blackbaud Webhook Bridge
Integration · SKY API
Setup Guide Available

FoxFlow sends every lead and conversion event to a connector you control, which matches against Blackbaud before creating anything — so your constituent database never grows duplicates.

View the Blackbaud Setup Guide

How Syncing Works

  • FoxFlow sends a signed webhook to your connector on every conversion
  • Your connector matches by email, then phone, before writing to Blackbaud
  • Matched constituents are only enriched — Blackbaud data is never overwritten
  • New constituents are created only when there's no match
  • Ambiguous matches are flagged for review — never auto-duplicated
  • Mailchimp handles email in parallel, keyed to the same email address
Built For Admissions Teams

Follow Up. Communicate. Enroll.

Everything your admissions and enrollment team needs — in one simple system, not five disconnected tools.

Automated Inquiry Follow-Up

Every inquiry form, ad click, and open-house RSVP triggers a warm, personal-feeling text within minutes — not whenever someone in the office gets to it.

Admissions Communications, All in One Place

Text and email from a single flow — tour invites, application reminders, and enrollment check-ins — instead of juggling a personal phone and a separate email tool.

Built-In Enrollment Nurture Paths

Automated sequences guide families toward tours, applications, and enrollment deadlines — the real next step to becoming part of your school.

5 Steps From Inquiry to Enrolled

How FoxFlow Works for Schools

  1. 01
    Capture
    Inquiry forms, website chat, QR codes at fairs, and open-house sign-ins all land in FoxFlow the instant they're submitted.
  2. 02
    Route
    New inquiries are automatically routed to your admissions follow-up flow — no manual sorting required.
  3. 03
    Welcome
    A personal-feeling text goes out within minutes of an inquiry coming in.
  4. 04
    Nurture
    Automated sequences invite families toward tours, shadow days, and application deadlines.
  5. 05
    Sync
    Every family matches or creates the right constituent in Blackbaud — enriched, never duplicated.
What Schools See

More Tours Booked. More Seats Filled.

Real results from schools that stopped losing admissions inquiries in a spreadsheet.

0%
Average Reply Rate From Admissions Inquiries
0x
More Families Schedule a Campus Tour
0%
Duplicate-Free Sync to Blackbaud

FoxFlow changed how we handle admissions inquiries. Every family gets a personal text within minutes — and it's ready to sync into Blackbaud without me lifting a finger.

Director of Admissions
Inquiry follow-up in minutes, not days

We used to lose prospective families in a spreadsheet. Now our enrollment team gets replies back the same day, and our Blackbaud database stays clean.

Enrollment Director
No more spreadsheet follow-up

The Blackbaud sync alone was worth it. No more manually re-entering family info or worrying about duplicate constituents.

School Registrar
Zero duplicate constituents in Blackbaud
Built For Outcomes

The Best Tool for Increasing Enrollment

Not just features — a clear path from first inquiry to enrolled student.

Never Lose an Inquiry Again

Every form submission and ad lead becomes a follow-up the moment it's captured — nothing sits in an inbox.

Personal Follow-Up, Not Robotic Texts

Messages read like they came from a real person on your admissions team — because they can, with automation doing the heavy lifting.

Communications That Keep Families Engaged

Text and email from one flow — no more piecing together a personal phone, a spreadsheet, and a separate email tool.

Clean Data in Blackbaud, Automatically

Matched, enriched, and never duplicated — your Blackbaud constituent database stays trustworthy without extra data entry.

Frequently Asked Questions

Schools, Blackbaud & FoxFlow

Straight answers for admissions teams evaluating an enrollment CRM.

Does FoxFlow replace Blackbaud?

No. Blackbaud stays your system of record for students, families, and constituents. FoxFlow is the fast-moving front end that captures admissions inquiries, follows up within minutes, and pushes clean, matched records into Blackbaud so your team never re-types anything.

How does the FoxFlow Blackbaud integration actually work?

FoxFlow sends a signed webhook to a connector you control (Zapier, Make, or a small script) every time an inquiry converts. That connector matches the family against Blackbaud by email, then phone, using the Blackbaud SKY API — filling in blanks instead of overwriting data your admissions office already entered. The full technical walkthrough is in our Blackbaud setup guide.

How fast should a school respond to an admissions inquiry?

Response speed is one of the biggest predictors of whether a family tours or applies — most prospective families lose interest after just a few hours without a reply. FoxFlow sends a warm, personal-feeling response within minutes of an inquiry, not days.

Will FoxFlow create duplicate records in Blackbaud?

No. FoxFlow's matching logic checks for an existing constituent by email and phone before anything is created in Blackbaud, and ambiguous matches are flagged for a human to review instead of being guessed.

What is the best software for increasing private school enrollment?

Schools that fill seats fastest combine three things: fast, personal follow-up on every inquiry; nurture sequences that guide families toward a tour and application; and clean data so nothing falls through the cracks. FoxFlow is built to do all three, with Blackbaud handling the system-of-record side.

Can our admissions team use FoxFlow without learning Blackbaud?

Yes. Your admissions and enrollment staff can work every inquiry, text, and follow-up entirely inside FoxFlow — Blackbaud stays updated automatically in the background through the webhook connection.

Pricing

One plan.Everything included.

The full platform, plus the Blackbaud webhook connection. One price. Nothing held back.

Try it first.

Create a free account. See the platform in action. Go Pro when you're ready.

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Your Next Inquiry Is Coming Today

Don't Let Them Slip Away.

Join schools that stopped losing admissions inquiries in a spreadsheet. FoxFlow's automated follow-up works while your team is focused on students — and every family lands clean in Blackbaud.

Book a Demo See the Blackbaud Sync

✓ Personalized walkthrough  ·  ✓ No commitment  ·  ✓ Built for school admissions teams